1. Our Commitment to Privacy
2. What is Personal Information?
Personal information is any information about you as an identifiable individual and includes information with respect to your name, address, age, gender, income, marital status, financial situation, health, current employment and compensation package, and previous employment history and compensation package, together with your personal references and identification numbers (such as a National Insurance number).
3. Important Principles For Your Protection
- Collecting and Using Personal Information - Either before or when we collect personal information about you, we will explain how we intend to use it. We will limit the personal information we collect to what we need for those purposes, and we will use it only for those purposes. We will obtain your consent if we wish to use your personal information for any other purpose.
- Disclosing Personal Information - We may provide your personal information to clients, or to others where we are required to do so by law.
- Protecting Personal Information - We will protect the personal information we obtain about you with appropriate safeguards and security measures. We will retain your personal information only for the time it is required for the purposes we explain or as otherwise required by law.
- Access to and Accuracy of Your Personal Information - We will give you access to the personal information we retain about you. We will provide you the opportunity to update the personal information we retain to ensure it is accurate.
- Accountability and Openness to Your Privacy Concerns - We will explain your options of refusing or withdrawing consent to the collection, use and release of your personal information, and we will record and respect your choices. We will investigate and respond to your concerns about any aspect of our handling of your personal information.
The following sections will answer most of the important questions that you may have about how we fulfill each of these important principles, and how we will hold ourselves accessible and accountable to you.
4. Why We Ask for Your Personal Information
If you are a candidate, we ask you for information to consider your qualifications and interest to be referred to either a specific client, for a specific position, or to other clients who may retain us to recruit an individual with interests and qualifications similar to yours. When you provide this information you will be asked to acknowledge your consent for us to provide it to those clients. This consent is optional and you can decide to withdraw it at any time. Please refer to Understanding Your Options, section 7 in this Policy.
If you are a client who has retained Odgers Berndtson to recruit candidates for your organization, we ask you for information so that we can do a proper search and discuss your needs, expectations, organizational culture and other relevant issues with potential candidates.
If you are a referee for one of our candidates, we ask you to answer specific questions to validate the information we have about our candidate and to explore his or her skills and experience relative to the role in question, to assist our clients in their selection process.
5. How We Collect Personal Information About You
If you are a candidate, much of the information we collect comes directly from you. We may also obtain personal information about you from third parties to help us assess your eligibility and suitability as a candidate for positions for which are recruiting on behalf of our clients.
While we always try to protect the privacy of our candidates and clients, we understand you may choose to refuse or withdraw consent to the collection, use and release of your personal information and we will record and respect your choices. Please be aware that this may result in our inability to present you to our client as a candidate for the position in question.
6. When We Release Your Personal Information
We may share your personal details with other Odgers Berndtson offices in our international network or brands owned by IRG Advisors LLP namely Odgers Interim or Berwick Patners. In providing your details to us, you consent to us sharing your details with offices within our global network. View a full list of the offices in our international network.
We release your personal information to parties outside Odgers Interim only under the following circumstances.
To our clients who retain us to recruit an individual or retain us to identify individuals with interests and qualifications similar to yours.
When Required or Permitted by Law - In certain circumstances, the law may require or permit Odgers Berndtson to disclose your personal information without your knowledge or specific consent. For example, such information may be disclosed if required to comply with a subpoena, warrant, or court order, or if requested by a government institution, which has the lawful authority to obtain the information.
In exceptional circumstances it may be necessary that we disclose your personally identifiable information if we believe, in good faith, that disclosure is otherwise necessary or advisable to protect Odgers Berndtson’s interests. We will seek to ensure that any proposed disclosure is required in the circumstances and then ensure that we disclose only the information that is required.
Under no circumstances do we sell personal information to other organizations.
7. Understanding Your Options
We will explain your options of refusing or withdrawing consent to the collection, use or release of your personal information, and we will record and respect your choices. In many cases you are free to refuse or withdraw your consent at any time. You may do so in writing by contacting our Data Manager at Odgers Berndtson Our staff will be pleased to explain your options and any consequences of refusing or withdrawing your consent, and record your options. With few exceptions, you can change your options at any time.
8. How We Protect Your Information
Odgers Berndtson stores and processes your personal information in Odgers Berndtson UK server, located in the UK using technological safeguards like security software and firewalls to prevent hacking or unauthorized computer access as well as internal passwords and security policies.
We use our best efforts to ensure that other Odgers Berndtson offices and our clients, as part of their agreements with Odgers Berndtson, are bound to maintain your confidentiality and may not use the information they obtain for any unauthorised purpose. When we provide information in response to a legal inquiry or order, we will first ensure that the order is valid and we disclose only the information that is legally required.
We will audit our procedures and security measures regularly to ensure that they are being properly administered and that they remain effective and appropriate.
We will retain your personal information only as long as it is required for the reasons it was collected or as required by law. This period may extend beyond the end of your relationship with us but only for so long as it is legally necessary for us to have sufficient information to respond to any issue that may arise at a later date. When your personal information is no longer needed or required, we have procedures to destroy, delete, erase or convert it to an anonymous form.
9. Your Right to Access Your Information
We will give you access to the information we have about you. You may arrange such access by contacting the Odgers Berndtson Data Manager. We will advise you in advance if a minimal charge will be required for conducting the search, and we will respond to your request promptly, but in any case within 30 days, unless we advise you to the contrary.
Please note that we may not be able to provide information about you from our records if it contains references to other persons, is subject to legal privilege, contains information proprietary to Odgers Berndtson or cannot be disclosed for other legal reasons. If you have any questions regarding decisions made, we will tell you the reasons for those decisions.
10. Keeping Your Information Accurate
We will give you the opportunity to keep your personal information accurate and up-to-date. Having accurate information about you enables us to give you the best possible service to our clients. You can help by keeping us informed of any changes. If you find any errors in our information about you, let us know and we will make, where necessary, the corrections as soon as reasonably possible and make sure they are conveyed to anyone we may have misinformed. For information that remains in dispute, we will note your opinion in the file.
20 Cannon Street
Odgers Interim (“Odgers”) provides interim management recruitment services for leading organizations in private and public sectors.
What this Policy Covers
This Policy only applies to data collected through this website or in the course of delivering our services to clients. We may occasionally link to other web pages. This Policy does not cover data collection or processing practices of those web pages.
From time to time, we may refer to this Policy in notices and consent requests, for example related to candidate searches or surveys. In those cases this Policy applies as modified in the particular notice or consent request.
Website data collection
If you visit our website, please note the following:
When you send a message to us or otherwise send us data via our website, we can collect and use your name and email address. You will know what data we collect through the website, because you actively submit it.
Collection Purposes, Use of Data:
We use the data we collect from our website for the following general purposes
- to respond to the request that you sent us, such as your request for information on our services;
- to administer, protect and improve our website and our systems;
- to better understand the preferences of our website visitors;
- to compile aggregated statistics about website usage; and
- to inform you about our services, through our newsletters and to remain in contact.
Like many websites, we use "cookies" or other similar technologies. Cookies allow the website to measure traffic activity on the website.
Disclosures of Personal Information:
We do not sell your information to other organizations and we do not share your personally identifiable information with others, except in the following ways:
- we freely share your information within Odgers;
- if you express an interest in our offshore services, we will share information with our colleagues in the relevant country;
- we may share your information as required by law. For example information may be required by a regulator, or in connection with court proceedings;
Also, we reserve the right to use and disclose any information collected via the website that is not in personally identifiable form.
We do not use information for purposes that are incompatible with the activities outlined in this policy.
Transmissions over the Internet are never completely secure or error-free. We take great care however, to protect your personal information from unauthorized access, misuse or disclosure.
Data Collected in Connection with our Services
If you are engaged with us as a potential candidate or otherwise in connection with our delivery of our services, please note the following:
Data Collection: To provide our clients with our services and communication and collaboration among employees of Odgers, we collect and processes information relating to individuals (referred to as “Personal Information”) which typically includes information in a standard curriculum vitae, such as
- Contact details such as phone and email;
- Employment history;
- Memberships of professional organisations;
- Compensation details
- Referee details, including their employment details , name and address
On placement of a candidate we will also hold:
- Signed contracts from the client and candidate;
- [Signed self-billing agreements which include candidate’s bank details];
- GST and other tax details; and
- Incorporation certificates.
We will also collect information from client organizations such as job specifications, organizational details and salary details.
We collect this information directly from you, from our clients, from publicly available sources and from third parties.
We will use Personal Information to contact you about assignments conducted for our clients that involve the identifying qualified candidates. We, or our client, may also provide Personal Information to applicable regulators.
Depending on how far your candidacy progresses, we will verify the accuracy of Personal Information including the following:
- academic achievements;
- professional qualifications;
- skills and credentials; and
- work performance,
and we will also conduct reference checks.
We are committed to protecting your information, and we will take appropriate technical, organizational and legal measures to secure your Personal Information. We do not sell your information to third parties or use the information for purposes that are incompatible with the activities outlined in this policy.
You have the right to withdraw your consent to us keeping information about you at any time.
You may also ask to see information we hold about you, and you may request that we amend material held about you.
When asked to remove a record from our database, Odgers will retain minimal Personal Information in order to prevent future contact, to keep a record of the information disclosed to our clients and to preserve Odgers’ interests in accordance with any applicable legal requirements. If you withdraw your consent to our Policy you will not be able to be a part of an Odgers project. You may exercise these rights by contacting the Privacy Officer. Odgers will comply with any request as required by law.
We will sometimes de-identify information about individuals to compile demographic and other research material.
Effective Date and Amendments
This Policy is effective as of 12th January 2015. We reserve the right to amend this policy from time to time, and if we make material changes to the policy we will update this clause by indicating on the Policy the date it was last updated or otherwise.
How to contact us
If you have a privacy complaint or if you have any questions about our policy or practices, please contact us. You may write to us at firstname.lastname@example.org Attention: Privacy Officer